RIMS CTAP EdTechProfile

Are we still doing the CTAP Technology survey?
Regarding the CTAP Technology Survey, aka CTAP Survey, not sure what you are referring to since there is nothing called that. There are two possibilities that you may be referring to:

1. California School Technology Survey (aka CSTS), when, when it was done, was both a count of computers and questions about connectivity in the district. The state decided in 2008 that similar data was being collected elsewhere, and discontinued the CSTS at that time.
2. EdTechProfile. EdTechProfile (ETP) is the teacher self-assessment on skills relating to technology use in the classroom. Over time it went from an 86-question survey down to a 36 item survey (ETP Legacy). Its latest reincarnation (ETP Lite) is about 16 questions long and asks questions relevant to data that is needed for the triennial district tech plan. The state has decided to leave ETP completion up to the needs of individual districts.

How often does EdTechProfile need to be updated?
It is suggested that EdTechProfile accounts be updated on an annual basis so that districts have consistently current data. To have a site staff update their EdTechProfile accounts efficiently, please see the instructions posted at: http://users.ctap10.org/~glegutki/ETP/updatingetp.htp

To read the CDE's reqirements for EdTechProfile, go to:
http://www.edtechprofile.org/requirements.php

Why do teachers need to update their EdTechProfile accounts each
year?
Teachers are asked to update their EdTechProfile accounts each year
so that school districts and school sites have up to date information to
plan professional development relating to technology integration in the
classroom. Many districts plan professional development for the summer
months, or for the following school year. In order to have current data,
many districts ask teachers to update their accounts in the spring or
at the end of the school year as part of their summer checkout.

Every three years California school districts develop their District Technology Plan that
is submitted to the state for approval. The District Technology Plan is needed
so that districts are eligible to receive state and/or federal technology
funding.  The District Technology Plan typically bases professional
development on need as illustrated by the data that is collected via
EdTechProfile. Having current data in EdTechProfile streamlines this process as
districts write their tech plans.

The state uses the EdTechProfile data for planning and funding. The
data is used to determine the needs across the state, as well as in
specified areas. The state can also determine from the data if there is a
need for more professional development and/or funding in what are
referred to "rural and remote" districts.

The state also uses the data to complete their reports to the federal
government regarding California's use of the NCLB Enhancing Education
Through Technology (EETT) funding. Each district in the state of
California receives an amount of money from the NCLB EETT-Formula pot.
Teachers who receive professional development training that is paid for
through the EETT-F funding are required to update their EdTechProfile
accounts. (see Requirements: http://www.edtechprofile.org/requirements.php )

My demographic data (grade level, phone number, email, etc.) has changed. How do I make those updates in my account?

• After clicking on the My Account tab, scroll down to the bottom of the window.
• In the bottom right of the window, you will see the "Edit" button.
• After clicking on the Edit button, you will be able to make changes to your account information.
• Once your changes have been made, be sure to click on the "Save" button on the bottom of the page.
• If you need to make demographic changes, click on the "Set Demographics" button near the bottom center of the window.
• Once your changes have been made, be sure to click on the "Done" button on the bottom of the page.

I moved to a new school this year. How do I change to my current work site on the My Account tab?

• After clicking on the My Account tab, scroll down to the bottom of the window.
• You'll see a button "Set Locations." That will allow you to change your location.
• Use the Add User Location first.
• In the first drop-down menu choose Region 10 (other region if you're not in RIMS), the second, your county, and the rest as appropriate. Be sure to click on the Add button when your location is set.
• Once your current location is listed, you can click on the X to delete prior locations. Then click the Done button.

That should do it!

How do we prevent log in emails from being bounced or sent to junk mail files?
If you are experiencing bounced emails or email going to junk mail when sending log in information to users in your district, please provide your district IT people with the information you can download by clicking on the ETP.MailServerHelp.doc link near the bottom of this page: http://edtechprofile.org/get_help.php

Have the requirements to complete EdTechProfile been changed as those for the 2009 CSTS?
EdTechProfile completion requirements are tied to federal Enhancing Education Through Technology (EETT) Funding. As such, the requirements on EdTechProfile completion have not been changed. Districts are still required to comply with the CDE requirements posted at: http://www.edtechprofile.org/requirements.php

The proposed federal education technology stimulus money is expected to be tied to current EETT regulations. It is expected that for districts to receive additional EETT stimulus money, there will be some EETT completion requirements similar to current requirements. When we get clear and accurate information from the state, it will be posted here.

I forgot my password, how do I get my log in?
On the EdTechProfile log in page, use the " Forgot your ID Number or password?" feature.

Marey Jones and Mary Jones are two EdTechProfile accounts, but both belong to the same teacher at my school site. I need to merge two records for this teacher, but the accounts have misspelled names. How do I use the merge-search with misspelled names?
Knowing that this type of situation may occur, the programmers built in a feature that allows an administrator to search partial names. In the example above, a search to merge can be done using Mar for the first name and Jones for the last name - since the last name is spelled correctly in both accounts. The results page then allows the ETP lead/admin to choose the accounts to be merged.

Our teachers updated their EdTechProfile accounts at the end of the school year. Why are they showing as "Out of Date" less than 6 months later at the beginning of the school year?
ALL EdTechProfile accounts reset to "Out of Date" on an annual basis (July 1 of each year). The state EdTechProfile advisory committee decided that July 1 of each year, the beginning of the new school year, would be the date that accounts become out of date. This was to alleviate the problem of teachers showing up as "Up to Date" who annually update, but not necessarily on their anniversary date. Accounts are still valid, just not "Up to Date" for the current school year, July 1 - June 30. Accounts can be updated any time within the current school year to bring them "Up to Date." Check with your district tech person to see if there is any optimal time in your district to update EdTechProfile accounts.

Do other certificated employees (principals, librarians, other support staff) need to update accounts?
The CDE needs to have data on most certificated staff along with teachers. As part of NCLB requirements, the CDE needs to provide technology skill data to the federal goverment on principals and certificated librarians, as well as other certificated support staff. Other certificated support staff should designate in their accounts - Certificated, out of classroom - to avoid the classroom integration questions relating to Standard 9 and Standard 16.

Do classified staff need to update EdTechProfile accounts?
Many districts use EdTechProfile data to plan professional development for their classified staff. As such, it is the district's call to request their clerical staff to update EdTechProfile accounts.

Who sees EdTechProfile data?
Anyone with a computer connected to the Internet can see aggregated EdTechProfile data for a school site, a school district, a county, or the whole state. Because EdTechProfile is funded by the state through the CDE EdTech Department, aggregated data is available through Data Quest, the data site for all CDE data. To see the report of data based on EdTechProfile, go to the DataQuest site. In 1, choose the level you want to see the report on, and in 2, scroll all the way to the bottom of the pop-up list and choose Technology.

As an EdTechProfile lead/admin, can I add new teacher accounts?
You can, but shouldn’t.
Teachers should create their own accounts. This way they have ownership to the accounts. Also, before creating accounts, they should be sure they don’t have one from elsewhere that they can move over. Each teacher needs to enter their grade level, subject area, and a clue question/answer when creating their account. Typically if someone else creates the accounts, the teacher has no “ownership” of the account. Also, if someone else creates the account, they may not know that the teacher has already created one at their old site, a previous district, or during a university class.

Is there a way to move teachers from one site to another "en masse"?
In a word, no. Each teacher needs to log into their account, click on the My Account tab, where they can change their school site. They should also check to see that their current demographics are correct - grade level and subjects taught. Teachers should NOT create a new account if they move schools as their longitudinal data gets lost, and multiple accounts ultimately result is time being spent on merging accounts.